Envision Healthcare

  • Administrative Assistant - Recruiting Department

    Job Locations US-NJ-Parsippany
    Company EVPS
    Requisition ID
    2018-13836
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services.  As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. 

     

    If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

    Responsibilities

    Essential Duties and Responsibilities -

    • Provides administrative support to fast paced recruitiment department personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing consequences.
    • Coordinate, confirm and track employee’s travel or lodging arrangements.
    • Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
    • Copying, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set up and maintain file system, inter-office mail, overnight mail, frequently check out box and process work, etc.
    • Research and compile reports, proposals and presentation materials.
    • Answer and screen needed executive level calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
    • Plan, coordinate and participate as directed in meetings and other off-site meetings.

     

    Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered.  Report information systems security problems.

    • Adhere to all company policies and procedures.

     

    Non-Essential Duties and Responsibilities-

    • Track and maintain PTO records and requests for the company officer.
    • Analyze and route internal and external calls to the proper resource.
    • Maintain, scan and index various agreement files and documents retrieval system.
    • Processing recruiter incentives, credit card reconciliation and marketing invoices.
    • Perform other duties as assigned.

     

    Qualifications

    Minimum Qualifications:

     

    Education/Licensing/Certification:

    High school graduate and more than two (2) years administrative experience.

     

    Experience:

    Typically, one (1) to two (2) years experience as an assistant supporting a company Manager.

    Typically, one (1) to two (2) years experience with phone, tracking, interpersonal and proactive and self automate new projects.

    Typically, one (1) to two (2) years experience with basic accounting/bookkeeping.

     

    Other i.e. knowledge and skills:

    Microsoft Word, Excel, PowerPoint, Outlook, and type 60 words per minute.

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