Envision Healthcare

  • ADMINISTRATIVE ASSISTANT II

    Job Locations US-AZ-Phoenix
    Company EVPS
    Requisition ID
    2018-16778
    # of Openings
    1
    Category
    Practice Support
    Location
    Scottsdale, AZ
  • Overview

    Overview

    Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services.  As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. This is a per-diem position located at the HonorHealth John C. Lincoln Medical Center in Phoenix, Arizona.

     

    If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

    POSITION SUMMARY: 

    This is the second of four levels within the administrative assistant job family (i.e. level 2 of 4 levels) within the Company and is reserved for incumbents who report to and support an Operations Manager or a Manager of a department or other major functional group.   Works under general supervision.  Familiar with standard concepts, practices, and procedures within a particular field.  Relies on experience and judgment to plan and accomplish goals.  Performs a variety of tasks.

     

    This position is responsible for providing administrative support, with strict adherence to confidentiality and oriented to maximizing the effectiveness of the supervisor and department in which they work.

     

    Responsibilities

    Responsibilities

    Essential Duties and Responsibilities -

    • Provides administrative support to departmental personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing consequences.
    • Coordinate, confirm and track employee’s travel or lodging arrangements.
    • Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
    • Copying, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set up and maintain file system, inter-office mail, overnight mail, frequently check out box and process work, etc.
    • Research and compile reports, proposals and presentation materials.
    • Answer and screen needed executive level calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
    • Plan, coordinate and participate as directed in meetings and other off-site meetings.

    Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered.  Report information systems security problems.

    • Adhere to all company policies and procedures.

    Non-Essential Duties and Responsibilities-

    • Track and maintain PTO records and requests for the company officer.
    • Analyze and route internal and external calls to the proper resource.
    • Receive, sort, facilitate dissemination of incoming mail and information to department personnel.
    • Maintain, scan and index various agreement files and documents retrieval system.
    • Perform other duties as assigned

    Qualifications

    Minimum Qualifications:

     

    Education/Licensing/Certification:

    High school graduate and more than two (2) years administrative experience.

     

    Experience:

    Typically, one (1) to two (2) years experience as an assistant supporting a company Manager.

    Typically, one (1) to two (2) years experience with phone, tracking, interpersonal and proactive and self automate new projects.

    Typically, one (1) to two (2) years experience with basic accounting/bookkeeping.

     

    Other i.e. knowledge and skills:

    Microsoft Word, Excel, PowerPoint, Outlook, and type 60 words per minute.

     

    To be considered, candidates must submit verifiable prior employment for the past seven years including title, dates of hire and salary history and will be subject to a criminal background check.  Education is also verified.

     

    We use E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

     

    Envision Physician Services is an Equal Opportunity Employer.

     

    #CB

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