Envision Healthcare

  • PRACTICE COORDINATOR I

    Job Locations US-CT-New London
    Company EVPS
    Requisition ID
    2018-17587
    # of Openings
    1
    Category
    Practice Support
    Location
    365 Montauk Ave New London, Connecticut 06320
  • Overview

     

    Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services.  As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. 

    If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

     

    We currently have an exciting opportunity for a Practice Coordinator I.  This position will work remotely, traveling to various pratice locations in th CT, NY and MA area.  The Practice Coordinator I will be supporting two Practice Managers that cover eight different practice locations.

     

    The Practice Coordinator I is responsible for various administrative and operational functions to support the Division to which the Practice Coordinator is assigned, and acts as a resource to the practice, providers, and patient community.

    Responsibilities

    • Works collaboratively with Sheridan’s Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts.
    • Works with Practice Manager to ensure timeliness of new Provider contracts.
    • Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes.
    • Assists in the resolution of issues and remains current on policies and procedures.
    • Assists Quality Specialists with data collection and aggregation for reporting.
    • Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes.
    • Maintains all necessary CME related CEU’s on Providers for Hospital certifications.
    • Acts as liaison between Hospital Health System MSO and Sheridan’s Credentialing Department.
    • Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing.
    • Assists the Site Billing Coordinators to ensure medical records are completed in a timely manner for billing.
    • Receives provider expense reports, and processes them for payment.
    • Corresponds with Providers as requested by Practice Manager and/or Medical Director.
    • Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow-up on missing items.
    • Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible.
    • Assist in process for all open positions at the facility (i.e., PRF’s or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.).  
    • Maintains an up-to-date contact list of all assigned Providers.
    • Handles paperwork associated with staffing needs involving HR and credentialing.
    • Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained.
    • Assists the Medical Director by publishing the schedules once completed.
    • Other duties may include:
      o Completes bank reconciliations, debt payments, payroll packages
      o Reviews and submit bills to AP for payment
      o Issues financial, cost, and operating reports
      o Prepares documentation and reports for annual budget and forecasting meetings
      o Calculates financial metrics and variances from budgets
      o Coordinates documentation for external auditors
      o Reviews contracts and validates compensation packages
      o Monitors debt levels and compliance with debt covenants
      o Assists with monitoring malpractice accuracy
      o Coordinates annual clinical bonus amounts for approval
      o Prepares other reporting requests as needed
    • Reads and abides by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs.
    • Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the company.
    • Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so.

     

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Strong understanding of healthcare terminology, billing and compliance requirements for a hospital/practice setting.
    • Strong organizational skills, with ability to effectively prioritize work on a daily basis and follow up on open items in a timely manner.
    • Ability to multi-task in a fast paced environment while meeting established production and quality goals/metrics.
    • Able to communicate and work well in a team environment.
    • Working knowledge of Microsoft Office Suite
    • Familiar with hospital information systems

    Education/Experience:

    • High School Diploma or General Education Degree (GED) and 2 or more years of related experience; Associates Degree preferred.
    • Previous experience supporting a practice or facility.
    • Anesthesia practice experience is a plus.
    • Previous provider scheduling is required.

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