Envision Healthcare

  • Supervisor AP

    Job Locations US-TN-Nashville
    Company Enterprise
    Requisition ID
    2019-20356
    Category
    Accounting/Finance
  • Overview

    Responsible for supervising the daily workflow of the Accounts Payable Customer Service, Batch Preparation, Document/Imaging Control, Return Mail, Check Matching, and Check Disbursement departmental functions

    Responsibilities

    • Customer Service – Supervise the daily Customer Service team’s workflow of invoice exception, vendor statements, and internal/external inquiries. Ability to manage difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; meets commitments.
    • Batch Preparation – Ensure a smooth workflow of all incoming invoices while maintaining compliance with department policies.
    • Check Disbursement – Overseeing the scheduled check payment runs and identify/correct any problems. Supervise certain check types are matched with backup, and any returned checks/refunds are documented properly.
    • Document/Imaging Control – Ensure all invoices received are scanned in a timely fashion and are available for processing.
    • Assist with various audit requests.
    • Miscellaneous – Included but are not limited to, various reporting, policy review/rewrite, smooth invoice workflow, and identify/address any department concerns
    • Ensure adherence to the Company’s internal controls.
    • Adhere to all company policies and procedures.
    • Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems.
    • Assist mentoring employees, conducting performance evaluations, counseling and providing disciplinary actions to assigned personnel, and working to facilitate individual and team development that drives positive results. Champion affirmative action efforts in all aspects of employment, including but not limited to staffing, training, promotion, etc. Responsible for compliance with and enforcement of company/department policies and procedures.
    • Focus on managing and continuing to improve the monthly processes
    • Support management in establishing and maintaining Company’s accounts payables polices and procedures
    • Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

      Non-Essential Duties and Responsibilities:

      Perform other duties as assigned

    Qualifications

    Minimum Qualifications:

     

    Education/Licensing/Certification:

      • High school diploma or GED.
      • BS in Accounting or equivalent work experience required. Experience:
      •  
      • Five (5) years of experience in a high volume accounts payable unit required (a minimum of 50,000 invoices processed per month.)
    • Three (3) years supervisory experience with at least 4-7 direct reports

     

      • Knowledge and Skills:
      • Knowledge of the procure-to-pay process with focused knowledge on the Accounts Payable activity.
      • Knowledge of general accounting and financial procedures, and three (3) years experience with Oracle and Scan One, or similar automated accounting systems, five (5) years preferred.
      • Proficient in Windows based PC applications.
      • Must be familiar with accounting policies in a large corporate environment.
    • Effective oral, written and interpersonal communication skills.
    • Ability to motivate, collaborate, and have strong team leader skills.
    • Strong negotiation skills.
    • Recommends process improvement and automation
    • Uses creative approaches to challenges and is solutions-oriented
    • Possesses strong analytical and organizational skills and can manage competing priorities

     

     

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