Envision Healthcare

PRACTICE COORDINATOR II

Job Locations US-FL-Panama City
Company EVPS
Requisition ID
2022-32126
Category
Medical Office Support

Overview

Practice Coordinator II

Envision Healthcare

 

Envision Healthcare is a leading national medical group focused on delivering high quality care to patients when and where they need it most. More than 30,000 clinicians and clinical support teammates call Envision home. We welcome teammates of every background and work in communities that reflect the racial, ethnic, gender, sexual orientation, and economic diversity of our country.

 

Through Envision Physician Services and AMSURG, our clinician-led organization is changing the face of healthcare by delivering high-quality care that puts the patient first.

 

Envision’s core values drive continual advancement and ingenuity across the enterprise:

Be Curious-embrace learning, seek out diversity of thought, listen openly, ask questions, and ask for feedback
Instill Trust-have the hard conversation, presume good intent, honor commitments, and do the right thing for patients and each other
Pursue Extraordinary-challenge the status quo, champion change, innovate and constantly aim higher
Care Deeply-serve patients, partners, communities, and each other with empathy, compassion, and respect
Embrace Teamwork-work cross-functionally, break down walls, develop others, be inclusive and unite to improve patient health
Inspire Joy-seek fulfillment and the joy of medicine, appreciate others, celebrate wins, and promote wellness and belonging

Benefits

We offer you an outstanding total compensation package, and a variety of health and welfare benefit options to help protect your health and promote your wellbeing. The benefits package includes: medical, dental and vision, life & disability, 401k, HSA, Flexible Spending and an Employee Assistance Program.

 

We have an exciting opportunity available for a Practice Coordinator II in Panama City, FL!

Responsibilities

The Practice Coordinator II is responsible for various administrative and operational functions to support the Division to which the Practice Coordinator is assigned. The Practice Coordinator II acts as a resource/liaison to the hospital, practice providers, clinical leadership and patient community.

 

Essential Duties and Responsibilities


• Works collaboratively with Envision’s Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts
• Works with Practice Manager to ensure timeliness of new Provider contracts
• Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes as needed
• Assists in the resolution of issues and remains current on policies and procedures
• Assists Quality Specialists with data collection and aggregation for reporting
• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes
• Acts as liaison between Operations, Hospital Health System MSO and Sheridan’s Credentialing Department
• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing
• Assists the Site Billing Coordinator to ensure medical records are completed in a timely manner for billing
• Attends site visit with Practice Manager or Regional Practice Director
• Develops relationships with Providers and Senior Leadership to communicate initiatives
• Performs other clerical duties as assigned

• Attends department staff meetings and take minutes, as needed
• Answers provider requests and/or triage provider and/or patient issues with the appropriate party
• Receives provider expense reports, and processes them for payment
• Maintains files for each Provider to include: OPPE, CME, Performance related information as needed
• Corresponds with Providers as requested by Practice Manager and/or Clinical Leadership
• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff
• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.
• Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow-up on missing items
• Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible
• Assist in the recruitment process for all open positions at the facility (i.e., PRF’s or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.)
• Maintains an up-to-date contact list of all assigned Providers
• Participates in various process improvement projects and/or Kaizen’s
• Handles paperwork associated with staffing needs involving HR and credentialing
• Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained
• Assists the Clinical leadership by publishing the schedules once completed
• Other duties may include:
o Reviews and submit bills to AP for payment
o Issues financial, cost, and operating reports
o Prepares documentation and reports for annual budget and forecasting meetings
o Reviews contracts and validates compensation packages
o Assists with monitoring malpractice accuracy
o Coordinates annual clinical bonus amounts for approval
o Prepares other reporting requests as needed
• Other duties as assigned
• Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so
• Reads and abides by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs
• Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the company
• Other duties as assigned
• Reads and abides by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs
• Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the company
• Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so
• Support and abide by the values of the company
• Excellence – Going above and beyond to deliver the highest quality care and experience to our patients and teammates
• Collaboration – Being inclusive and supportive of one another to deliver improved outcomes to our patients and teammates
• Ethical Responsibility – Acting with the utmost integrity and doing the right thing, even when nobody is watching
• Engagement – Promote an environment where clinicians and teammates thrive, feel passion and joy for what they do, take care of each other, and are proud of who we are and what we do.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Strong understanding of healthcare terminology, billing and compliance requirements for a hospital setting
  • Strong organizational skills, with ability to effectively prioritize work on a daily basis and follow up on open items in a timely manner
  • Ability to multi-task in a fast-paced environment while meeting established production and quality goals/metrics
  • Able to communicate and work well in a team environment
  • May support more than one facility, or a large and/or high-volume facility or practice, particularly in areas with high concentration of multiple practices or facilities

Education/Experience

  • High School Diploma or General Education Degree (GED)
  • Associates Degree preferred
  • Three (3) or more years of related experience

Computer Skills

To perform this job successfully, an individual should have knowledge of:

  • Microsoft Office Suite
  • Familiar with hospital information systems

 

Envision Healthcare  uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.


Envision Healthcare is an Equal Opportunity Employer.

 

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