Practice Coordinator I - Envision Healthcare

Company Overview

Envision Healthcare is a leading national medical group focused on delivering high quality care to patients when and where they need it most. More than 30,000 clinicians and clinical support teammates call Envision home. We welcome teammates of every background and work in communities that reflect the racial, ethnic, gender, sexual orientation, and economic diversity of our country.

Through Envision Physician Services and AMSURG, our clinician-led organization is changing the face of healthcare by delivering high-quality care that puts the patient first.

Envision’s core values drive continual advancement and ingenuity across the enterprise:

• Be Curious-embrace learning, seek out diversity of thought, listen openly, ask questions, and ask for feedback
• Instill Trust-have the hard conversation, presume good intent, honor commitments, and do the right thing for patients and each other
• Pursue Extraordinary-challenge the status quo, champion change, innovate and constantly aim higher
• Care Deeply-serve patients, partners, communities, and each other with empathy, compassion, and respect
• Embrace Teamwork-work cross-functionally, break down walls, develop others, be inclusive and unite to improve patient health
• Inspire Joy-seek fulfillment and the joy of medicine, appreciate others, celebrate wins, and promote wellness and belonging

Benefits

We offer you an outstanding total compensation package, and a variety of health and welfare benefit options to help protect your health and promote your wellbeing. The benefits package includes: medical, dental and vision, life & disability, 401k, HSA, Flexible Spending and an Employee Assistance Program.

If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

We currently have an exciting opportunity available for a Practice Coordinator I!

POSITION SUMMARY

The Practice Coordinator I is responsible for various administrative and operational functions to support the Division to which the Practice Coordinator is assigned. The Practice Coordinator I acts as a resource to the hospital, providers, and patient community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works collaboratively with Sheridan’s Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts
• Works with Practice Manager to ensure timeliness of new Provider contracts
• Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes
• Assists in the resolution of issues and remains current on policies and procedures
• Assists Quality Specialists with data collection and aggregation for reporting
• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes
• Maintains all necessary CME related CEU’s on Providers for Hospital certifications
• Acts as liaison between Hospital Health System MSO and Sheridan’s Credentialing Department
• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing
• Assiststhe Site Billing Coordinators to ensure medical records are completed in a timely manner for billing
• Performs other clerical duties as assigned.

 Physician or Facility Support:

• Attends department staff meetings and take minutes
• Acts as intake desk/receptionist, administrative assistant for Providers and patients
• Answers provider requests and/or triage provider and/or patient issues with the appropriate party
• Receives provider expense reports, and processes them for payment
• Maintains files for each Provider to include: OPPE, CME, Performance related information
• Corresponds with Providers as requested by Practice Manager and/or Medical Director
• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff
• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.
• Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow-up on missing items.
• Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible.
• Assist in the recruitment process for all open positions at the facility (i.e., PRF’s or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.).
• Maintains an up-to-date contact list of all assigned Providers
• Participates in various process improvement projects and/or Kaizen’s
• Handles paperwork associated with staffing needs involving HR and credentialing
• Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained
• Assists the Medical Director by publishing the schedules once completed
• Other duties may include:
  • Completes bank reconciliations, debt payments, payroll packages
  • Reviews and submit bills to AP for payment
  • Issues financial, cost, and operating reports
  • Prepares documentation and reports for annual budget and forecasting meetings
  • Calculates financial metrics and variances from budgets
  • Coordinates documentation for external auditors
  • Reviews contracts and validates compensation packages
  • Monitors debt levels and compliance with debt covenants
  • Assists with monitoring malpractice accuracy
  • Coordinates annual clinical bonus amounts for approval

Qualifications:

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Strong understanding of healthcare terminology, billing and compliance requirements for a hospital setting
• Strong organizational skills, with ability to effectively prioritize work on a daily basis and follow up on open items in a timely manner
• Ability to multi-task in a fast paced environment while meeting established production and quality goals/metrics
• Able to communicate and work well in a team environment

Education/Experience:

• High School Diploma or General Education Degree (GED) and 2 or more years of related experience; Associates Degree preferred
• Supports one practice or facility

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package.

Envision Healthcare uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Envision Healthcare is an Equal Opportunity Employer.